HMS/HSE Cards and Working in Norway
Intermediary AS advises and supports your business
Working in Norway requires compliance with specific regulatory requirements, including obtaining HMS cards for your employees. Intermediary AS provides guidance and hands-on support to ensure your company meets all legal obligations and can operate safely and responsibly — allowing you to focus on growth in the Norwegian market.
What is an HMS Card?
An HMS card is a legally required ID card for employees working in the construction, civil engineering, and cleaning industries in Norway. The card documents that both the employer and the employee comply with Norwegian regulations related to working conditions, safety, and employment status.
Legal Requirement and Importance
The HMS card serves as official proof that employment and safety requirements under Norwegian law are met. Employees without a valid HMS card may be denied access to worksites, and companies risk fines or formal sanctions if the requirement is not fulfilled.
Validity and Renewal
An HMS card is valid for up to two years and must be renewed before it expires. Renewal requires updated information about both the company and the employee. To avoid disruptions to worksite access, renewal should be initiated well in advance of the expiration date.
Documentation and Application Requirements
To apply for HMS cards, the company must be registered in the Norwegian business register and hold a valid organisation number. Employees must provide valid identification and an employment contract. This ensures that all company and employee information is accurate and compliant with Norwegian legislation.
Do you or your employees need HMS cards in Norway?
Learn about the process below:
Register the company in Norway
Before applying for HMS cards, the company must be registered in the Norwegian Central Coordinating Register and have a valid organisation number. This applies to all foreign companies intending to operate legally in Norway.
Collect required documentation
To ensure a smooth application process, the correct documentation must be collected for each employee. This includes valid ID, an employment contract, and — for employees without a Norwegian personal number — a D-number.
The D-number serves as a temporary identification number for foreign employees and is required to issue an HMS card. Applications for a D-number are submitted through the Norwegian Tax Administration and may take time, so early application is strongly recommended.
Apply for HMS cards
Once the company is registered and all documentation is in place, applications for HMS cards can be submitted digitally. It is essential that all information is accurate, as errors may lead to extended processing times.
Processing time
There is currently an estimated processing time of 6–8 weeks for the issuance of HMS cards. Companies should plan accordingly to ensure cards are ready before employees begin work in Norway. Delays may impact project timelines if applications are submitted too late.
Receipt and distribution of HMS cards
Once issued, HMS cards must be distributed to the relevant employees. Employees are required to carry the card at all times while on site, as proof of legal employment and compliance with safety requirements. The card must be presented during inspections and controls.
Renewal of HMS cards
HMS cards are valid for up to two years and must be renewed upon expiry. Companies should monitor expiration dates carefully and apply for renewal well in advance to avoid work interruptions.
Order HMS cards early
Due to the current 6–8 week processing time, it is recommended to apply as early as possible, especially if the company has an upcoming project start in Norway. Delays in card issuance may affect staffing and project planning.
Need assistance with HMS cards and Norwegian Entity?
Intermediary AS guides your company through the entire process to ensure your employees receive their HMS cards correctly and on time. We ensure that all legal and documentation requirements are met, so your business can operate safely and legally in Norway.